Cordelia Wrenford-Mensah

Maintain TMS (The Museum System) records for 18,000+ permanent-collection objects: accession numbers, locations, valuations, rights, and exhibition history. Process 40–60 accessions and deaccessions per year with deed-of-gift, purchase, and bequest paperwork reviewed by counsel and curators. Lead annual inventory of on-site and off-site storage; close location exceptions within 5 business days and keep unresolved exceptions at zero. Coordinate 25–35 outbound loans annually: draft loan agreements, condition reports, courier schedules, and crate specs with conservators and registrars at peer institutions. Oversee inbound loans for 4–6 temporary exhibitions per year, including insurance certificates, facility reports, and installation checklists. Train two registration assistants on barcode location moves, photography standards, and incoming-gift intake. Reduce average loan turnaround from request to ship date from 14 to 9 weeks by standardizing checklist templates and vendor lead-time buffers.

Logged location moves for photography and technology collections across three storage buildings using barcode scanners and TMS. Wrote condition reports for 80+ outgoing loans and traveling exhibitions; photographed damage and annotated packing notes. Supported rights-and-reproductions requests: cleared copyright status, issued licenses, and tracked image fees in Excel. Assisted with climate-logger downloads and pest-trap checks in collaboration with facilities and conservation.

Helped prepare facility reports and incoming-loan checklists for a major summer exhibition of 90+ works. Rehoused small sculpture and works on paper under registrar supervision; updated box and shelf location codes. Digitized legacy deed-of-gift paper files into the shared drive with consistent naming for later TMS import.

GPA 3.8/4.0; Coursework: Collections Management, Preventive Conservation, Museum Law and Ethics, Exhibition Planning

GPA 3.7/4.0; Minor in Anthropology; Study abroad: Florence semester on Italian Renaissance collections

Certified Registrar (C.R.) — Collections Trust pathway in progress; AAM Member; Packing and Shipping Fine Art workshop (AIC); First Aid and CPR (American Red Cross)

TMS Data Cleanup Sprint — Led a 6-week project to reconcile 1,200 orphaned location codes against physical shelf audits; cut phantom locations by 94%. Loan Agreement Template Refresh — Rewrote outbound loan rider language with counsel to clarify courier, climate, and insurance clauses; adopted museum-wide in 2024. Emergency Relocation Drill — Designed and ran a tabletop drill for flood evacuation of priority objects from basement storage; produced a ranked pull list still used by security.

Member, Registrars Committee — Mid-Atlantic (AAM affiliate) — Present papers on loan logistics; mentor two early-career registrars. Volunteer Collections Aide, Genesee Country Village & Museum — Help inventory historic textiles one Saturday per month. Peer Mentor, RIT Museum Studies — Coached three M.A. students on first TMS projects and internship applications.